Reduce information loss
Organize field evidence and maintenance knowledge before it disappears into phones, messages, or memory.
Commercial Proposal · Confidential · May 2026 · V1.0
Visual Maintenance Documentation System by Asset
Prepared for Western Extrusions by JALM Industrial Solutions. Initial proposed area: Press 3 or a critical maintenance area selected by the client.
20-30initial documented assets
$12.5Krecommended package
2-4 wksestimated delivery window
J
JALM Asset Documentation System
Western Extrusions · Press 3
Electrical PanelAsset card
Valve / HoseField note
LOTO PointClient-validated
1. Executive Summary
This is not only a 360 tour, photo gallery, or website.
JALM proposes a practical visual reference tool that documents assets, panels, valves, lockout points, procedures, evidence, field observations, pending items, and recommendations directly connected to their real physical location.
Support shutdowns
Help maintenance, supervisors, operators, and contractors before, during, and after critical interventions.
Improve traceability
Keep findings, pending work, recommendations, and closeout evidence tied to assets or areas.
Preserve knowledge
Reduce dependency on one person by creating a reusable visual knowledge base.
2. About JALM Industrial Solutions
JALM turns field information into reusable industrial knowledge.
JALM Industrial Solutions helps industrial companies convert field evidence, technical knowledge, and operational documentation into clear, navigable systems for maintenance, planning, and decision-making.
3. Current Situation
Critical maintenance knowledge is often not centralized.
Knowledge in people
Critical information depends on technicians, supervisors, operators, or contractors being available.
Photos scattered
Evidence remains in phones, text messages, loose folders, or incomplete reports.
Shutdown preparation gaps
Access, risks, parts, tools, and isolation points may not be reviewed visually before work begins.
Repeated explanations
Teams repeat the same explanations for assets, valves, panels, sensors, or access paths.
Pending work gets lost
Open items, recommendations, and unresolved issues can disappear between shutdowns.
Limited visual traceability
Completed work, field findings, and closeout evidence are difficult to connect to the real location.
4. Proposed Solution
A Visual Maintenance Documentation System by Asset.
The selected area is captured in 360/3D and converted into a navigable reference. Critical assets and points can then be tagged, documented, reviewed, and connected to field evidence.
1
360/3D Walkthrough
Navigable visual reference of the work area.
2
Asset Identification
Panels, motors, pumps, valves, sensors, hoses, lockout points, and risk areas.
3
Asset Cards
Name, location, photos, status, notes, recommendations, evidence, and documents.
4
Field Observations
Pending work, spare parts, recurring problems, unsafe conditions, and access limits.
5
Executive Report
Area summary, findings, risks, recommendations, and next steps.
5. Initial Pilot Approach
Start with a controlled pilot to prove value without making the first project too broad.
Suggested Area
Press 3 or the critical maintenance area Western Extrusions determines as the priority.
Pilot Objective
Create a first functional version of the visual system to support maintenance, planning, asset review, and operational continuity.
Recommended Initial Scope
- 360/3D capture of the selected area.
- Visual identification of critical assets.
- 20 to 30 initial documented assets.
- Basic/professional asset cards.
- Organized photographic evidence.
- Field observations, pending list, recommendations, PDF report, private review link, and client review.
6. Before · During · After Maintenance
The system supports the full maintenance cycle.
Review asset location, access points, tools, spare parts, risks, area conditions, and client-provided/validated LOTO or isolation points.
Locate equipment, consult evidence, record observations, take additional photos, document limitations, and confirm pending items.
Preserve visual history, unresolved items, recommendations, closeout evidence, technician comments, and information for the next shutdown.
7. Benefits for Western Extrusions
Practical value for maintenance, supervision, contractors, and management.
Less dependency
Practical knowledge becomes visually documented and available to more people.
Better shutdown preparation
The team can review the area visually before starting the intervention.
Better field-office communication
Everyone can refer to the same visual point instead of relying only on verbal explanations.
Better critical asset control
Important assets become easier to locate, review, document, and train on.
8. Professional Package Deliverables
Included deliverables for a professional visual documentation package.
360/3D visual capture
Navigable walkthrough of the selected area.
Initial asset visual map
Identification of key assets inside the visual environment.
20 to 30 documented assets
Assets selected by operational priority.
Asset cards
Basic/professional information by asset.
Visual evidence gallery
Photos and captures organized by area or asset.
Observation and pending list
Conditions, recommendations, and points to verify.
Executive PDF report
Summary, findings, recommendations, and next steps.
Private review link
Private access to the initial visual system.
Client review
Review session to validate format and future expansion.
Minor post-review adjustments
Reasonable adjustments within the approved scope.
9. Scope Limits
The initial package is controlled and does not include unlimited work.
10. Commercial Options
Recommended option: Professional Press 3 System.
Pilot Package
$6,500Designed to validate the concept in a small area or limited section.
- Defined area visual capture.
- Up to 15 documented assets.
- Basic tags and initial evidence.
- Basic PDF report and private review link.
- One round of minor adjustments.
Professional Press 3 System
$12,500Recommended for Western Extrusions to demonstrate real operational value.
- 360/3D capture of the selected area.
- 20 to 30 documented assets.
- Professional asset cards and organized visual tags.
- Structured photo evidence, field observations, pending list, and recommendations.
- Executive PDF report, private link, supervisor review, and minor post-review adjustments.
Full Initial System
$18,500 - $24,000+Designed for a broader initial implementation with more documentation depth.
- Larger area coverage.
- More documented assets and evidence.
- Visual procedures and discipline structure.
- Expanded reports and multiple reviews.
- Preparation for expansion by line or department.
11. Additional Services
Additional work can be quoted separately.
Additional basic asset$150 - $300 each
Advanced technical asset card$450 - $950 each
Documented visual procedure$850 - $2,500 each
Electrical panel documentation$1,500 - $4,500 each
Half-day technical visit$950 - $1,500
Full documentation day$1,800 - $2,800
Additional executive report$750 - $1,500
Expansion by area / line$8,000 - $18,000
Monthly support$1,500 - $4,500 / month
12. Optional Monthly Support
Monthly support keeps the system updated after the pilot.
1
Asset updates
New assets, new photos, new tags, and updated asset cards.
2
Pending organization
Maintenance of pending items, evidence, and recommendations.
3
Reports
Monthly reports, shutdown support, and evidence preparation.
4
Expansion
Progressive expansion by area as Western approves additional scope.
Suggested range: $1,500 to $4,500 per month depending on support level.
13. Payment Structure
Recommended payment structure for the $12,500 package.
Initial deposit
$6,250 to begin planning, preparation, capture, and setup.
Beta / functional review
$3,125 upon beta delivery or functional review version.
Final delivery
$3,125 before final delivery and package activation.
14. Estimated Timeline
Estimated total duration: 2 to 4 weeks, depending on approved scope.
Initial planning1-3 days
Field capture1 day
Evidence organization2-5 days
Visual system creation5-10 days
Executive report2-4 days
Client review1 day
Final adjustments2-5 days
15-17. Responsibilities, Security, and Technical Clarification
Client validation and confidentiality remain central to the project.
Western Extrusions responsibilities
Provide safe access, authorization for visual capture, a designated review contact, priority asset list if available, confidentiality restrictions, internal photo/documentation rules, available technical information, and validation of critical procedures before they are considered official.
Confidentiality and security
JALM will treat visual, technical, and operational information as confidential. Access will be provided through a private link or another method agreed with the client. Sanitized versions can be created when needed.
Technical and legal clarification
JALM provides visual documentation, technical organization, field evidence, and operational support reports. The service does not replace stamped engineering, official inspections, approved safety procedures, authorized personnel validation, or final compliance responsibility by the client.
18. Commercial Recommendation
JALM recommends Option 2: Professional Press 3 System for $12,500.
This option provides enough depth to demonstrate real operational value without requiring Western to commit to a full plant-wide implementation at the beginning. After the pilot is approved and reviewed, expansion can be quoted by line, area, department, or monthly support program.
Reference Work / Demonstrations
Examples of JALM visual systems, industrial reports, and prototype environments.
These links are included as reference work and demonstrations of the type of visual systems and industrial reporting JALM can build.
Western
Facility Intelligence Demo
Visual demo aligned with the Western proposal.
SpectrumFacility Intelligence Prototype
3D facility layer with assets, zones, and workflow logic.
Electrical DocumentationCTL Line Master Report
Technical documentation, circuits, risks, and evidence structure.
Engineering PortalMesser CNC Xcel Portal
Executive engineering report portal and digital package.
19. Proposal Acceptance
Selected package
Client
Western Extrusions
NameTitleSignatureDateProvider
JALM Industrial Solutions
Representative: Jaime LunaSignatureDate20. Contact
Start practical, prove field value, and build the visual knowledge base progressively.
This proposal is designed to create a useful tool for maintenance, supervision, planning, and operational continuity. The objective is not decorative documentation; the objective is a practical industrial reference system.